Job Description

Summary:

The QTI Group has partnered with an investment company in seeking a full-time, temporary to hire, dedicated and professional Receptionist Administrative Assistant to support their team. The ideal candidate will be a team player with strong communication skills, excellent attention to detail, and the ability to multitask in a fast-paced environment. The position will operate Monday-Friday in office 8:00 a.m. – 4:30 p.m. The pay is $25/hr. + based on experience.

If you like to be in the hub of an organization, we encourage you to apply!

Responsibilities:

• Provide exceptional customer service for both internal and external customers. Respond, investigate, and handle inquiries from internal/external customers, using a high degree of knowledge in a corporate structure and priorities.
• Conduct professional visitor management by greeting visitors, maintaining the guest log, and supporting additional needs.
• Order stock and maintain supplies for the organization while remaining cost conscious.
• Promptly review incoming correspondence via paper, email, faxes, calls, or voicemails. Lead initiative to determine appropriate action required and monitor for follow up. Handle communications with courtesy, respect, and professionalism.
• Maintain logs for visitors, security, parking, and other necessary tracking documents.
• Process and manage vendor invoices, periodical subscriptions and membership databases, and reconcile purchasing card transactions.
• Coordinate inbound and outbound shipments, mail.
• Perform administrative tasks for onboarding and offboarding employees.
• Ensure accurate issuance and deactivation of security badges and support overall security efforts.
• Coordinate annual internal charitable silent auction, support the agency’s gifting policy and social club.
• Serve as back up for travel and other administrative duties.

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 5 years Receptionist Administrative Assistant experience.
• Proficiency in Microsoft Office Suite. Word, Excel, PowerPoint, Outlook, SharePoint.
• Excellent grammar, spelling sentence structure, and editing skills.
• Strong organizational and time management skills.
• Ability to take initiative with projects to work both independently and as a team member.
• Excellent verbal and written communication skills.
• Strong attention to detail and problem-solving skills; solution oriented.
• Ability to lift 35-40 pounds for managing supply inventory, supporting room setups and handling packages.

#MMAS

Job Tags

Similar Jobs