Job Description

The Role

As Executive Assistant to CEO Matt Angle, you will serve as the operational nerve center of the Office of the CEO. This is a high-trust, high-discretion role focused on time leverage, communication flow, and day-to-day logistics. You will own calendar management, travel planning, meeting preparation, and executive coordination—and ensure that the CEO’s focus stays aligned with the company’s most important priorities.

This is more than a traditional administrative support role. You’ll act as a proactive partner in execution—anticipating needs, shielding the CEO from unnecessary interruptions, and helping drive momentum across the organization. You will collaborate closely with the Special Projects team, C-suite leaders, and occasionally the important external stakeholders. You’ll be expected to move quickly, communicate clearly, and never drop a detail. The value of this role lies in invisible excellence: when things don’t go wrong, when nothing is missed, when priorities flow seamlessly. That level of consistency is the real measure of impact.

This role is 100% on-site in Austin, TX. Flexibility for occasional evening or weekend requests is essential. 

This is also a role of uncommon access and exposure . You’ll have a front-row seat to a company that’s changing the world: you’ll see people regain their ability to communicate, meet leaders from across industry and science—including some of the most influential people in tech—and witness pivotal moments in the life of a deep tech company.

But this access comes with real demands. The CEO bears ultimate responsibility for any problem in the organization—and that responsibility doesn’t keep normal hours. Supporting him means being ready for the unexpected: urgent requests at odd hours, rapid shifts in priority, and moments when you’re asked to solve critical problems while others are asleep. If you're someone who thrives under pressure, finds purpose in being indispensable, and takes pride in never missing a detail—this will be a uniquely rewarding role.

Responsibilities

• Manage the CEO’s calendar, inbox, and meeting logistics to ensure alignment with strategic priorities.
• Coordinate all aspects of domestic and international travel, including itineraries, accommodations, and scheduling.
• Prepare, review, and submit detailed expense reports 
• Handle personal errands and logistics to streamline the CEO’s daily responsibilities.
• Collaborate closely with the C-Suite and Office of the CEO to support critical initiatives, including All Hands meetings and Board of Directors sessions.
• Support cross-functional projects, including managing the scheduling of Matt’s direct reports' 1:1s, annual assessments, and skip-level meetings.
• Track project deadlines, workflows, and deliverables using software productivity tools.
• Communicate clearly and confidentially across all domains and levels of the organization.
• Welcome and host guests, investors, and BCI collaborators during site visits and key events.
• Occasionally partner with the Paradromics Admin team to organize team events and support external-facing engagements.
• Act as a bridge between the CEO and the team, enabling seamless collaboration and execution of priorities.
• Exercise sound judgment in handling sensitive business information and act with integrity in all interactions.
• Provide inbox management support: triage emails, follow up on scheduling and logistics, and manage ongoing threads across teams. Ensure that no email threads get missed or dropped. 
• Serve as the first line of defense for inbound requests—politely deflecting, filtering, or rerouting as appropriate

Required Education

• Bachelor’s degree in a STEM field, Communications, or a related discipline — or equivalent level of education that allows you to quickly learn and follow complex topics.
• Minimum of 3 years’ experience in a startup, deep tech environment, or in direct support of C-Suite executives.

Required Qualifications

This role is ideal for someone who thrives in a dynamic, fast-paced environment and brings a proactive, detail-oriented mindset to everything they do. You’re comfortable managing competing priorities, supporting high-level stakeholders, and keeping operations running smoothly.

• “Always on” mentality. Paradromics does business in multiple time zones, and urgent requests can arise unexpectedly. This role is not for the faint of heart and doesn’t allow for traditional work-life boundaries. 
• Ability to be onsite five days a week, with occasional flexibility for remote work
• Proven success supporting senior leaders or executives in startup, deep tech, or high-growth environments
• Strong proficiency in Google Workspace (G Suite), Microsoft Office, Zoom Webinar, Slack, and project management tools such as ClickUp or Asana
• Exceptional organizational and time management skills with the ability to manage multiple priorities under tight deadlines
• Demonstrated ability to maintain the highest levels of discretion and confidentiality, both internally and externally
• Willingness to work a flexible schedule, including occasional nights, weekends, and travel as needed
• Excellent written and verbal communication skills, with the ability to engage diplomatically across teams and functions
• Confident problem-solver and decision-maker, capable of anticipating needs and navigating ambiguity

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must have a valid driver’s license.

Paradromics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

 

Job Tags

Full time, Temporary work, Immediate start, Remote job, Flexible hours, Shift work, Night shift, Afternoon shift,

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